Tuesday may not be the best night for a gig at Bar 42. Tonight was quite dead for the most part though we did make a nice £35 on the door in support of cancer research. I feel that the main problem with this one was the promotional aspect of the gig.
One major item i forgot to do at the beginning was contact Cancer Research and notify them to the fact that i was hosting two fundraising gigs for their charity. This is something that should have been done straight from the start when i decided on the charity to raise money for as they may have seen this and thought “hey, this guy is hosting a couple of gigs to raise money for our charity, may be in our interest to give some sort of coverage to boost the event”. Another floor was the fact that it was on Tuesday night which after talking to Mark Knowles, owner of Bar 42, i discovered that actually they don’t usually host gigs on a Tuesday and that is something i really should have looked into was the best dates where he usually gets the most customers. Another thing to address was my set… actually let’s not talk about that
Chairman/Chair Women – This person is the head of the team. They manage the other members and organise meetings to discuss how each member’s work is going.
Treasurer – The role for the treasurer is to allocate funds to each other member of the team and also manage all other finances for the event. They too must be in contact with every other member of the team.
Secretary – The secretaries’ role is to document the movements and activities for everything going on within the team. This helps organise tasks and also makes it easier to recap after the event. Marketing & Promotion – This section of the team has the task of researching different marketing techniques such as what genres of music are popular. These techniques will help the event gain popularity. The Promotion side will deal with handing out fliers/posters, sorting out TV and Radio advertisements etc…
Promotions Manager – This person is in charge of the promotions and will control the promotions team. Smaller event’s teams will most likely have only one or two people in charge of promotions, in which case there is generally no exact promotions manager or the person in charge of promoting might be supervised by the chairman.
Arts Team – The arts team will be in charge of designing the posters, website/page (i.e. Facebook, Event Blog).
Bookings – The bookings team are in charge of booking entertainment, stalls and various other things or the event. They might also book sound engineers if need be.
Sound Engineer(s) –
a sound engineer is in charge of engineering the sound during the event including doing sound check and setting up equipment. This is not an essential role within the team because most venues have in house engineers and you can also hire teams of engineers to work when your event is held in somewhere such as a park.
Public Relations - This person will be in charge of liaising with the local communities around the area of which the event is to be held. They are responsible for making sure that the local communities are ok with the event and also get any feed back afterwards to see if there were any problems and what they could improve if they were to hold another event. This person will also meet with the local council to get permission to hold an event and also sort out things such as security and public services.